key management system

Keycafe’s Enterprise Key Management Software and Key Locker System

Use Keycafe’s key management system to easily manage large sets of keys, fobs, or keycards for your business needs.

Deutsche – Español – Français – Italiano – Nederlands – Português – 中文 – 日本語


Keycafe’s cloud-based key management software, combined with an IOT key locker system, enable businesses to simplify and automate asset and property management. Keys can be separated into groups, allowing for multiple managers to control their own sets of keys. The master account can view, track and share all the inventory with a simple, yet powerful app.

Using a Key Management System to Optimize Workflow

key exchange business

Keycafe ensures that keys are in the hands of authorized staff only. No more valuable staff time lost in tracking down keys, or expensive replacement or rekeying costs.

Keycafe key management system is ideal for any business that has multiple keys shared between many staff, including:

  • Short Term Rental Property Management
  • Real Estate
  • Vehicle Fleet Management
  • Auto Dealerships
  • Condominium Tenant Amenity
  • Facilities Management such as schools, museums and hospitals

Complete Key Management Software

key exchange

At the heart of Keycafe’s system is our key management software, which allows for complete control and tracking of keys from any desktop or mobile device. Since our key lockbox is constantly connected, enterprises are able to monitor and manage their key’s accesses down to the minute. Keycafe’s API allows businesses to integrate the key management with their own workflows.

Some other features enterprises have access to when using Keycafe:

  • Full history of all key exchanges including who last checked keys out
  • Key accesses can be added or revoked easily in real-time with an app.
  • Optional photo ID verification and real-time photo check-in allows you to automate ID collection and be sure the right person is picking up keys.
  • 24/7 multi language support and extensive help documentation.

SmartBox MS200 – Cloud-Connected IOT Key Locker

The SmartBox key lockbox is mounted to the wall with a metal bracket and extends only 4 inches off the wall with a discrete modern design. Each compartment is spacious enough to hold multiple key cards, large fobs and sets of keys. The smallest model is 7 bins and can be expanded to hundreds of keys.

  • Expandable with 30 bin expansion lockers
  • Always connected: Network coverage in over 100 countries with a global SIM.
  • Backup batteries in the event of a power outage
  • Offline codes to allow for key pickup even if the SmartBox is temporarily not connected.
  • Keycafe offers white-labelling options

For more information about our enterprise solutions or to contact an account manager via sales@keycafe.com, visit Keycafe Enterprise.