Manage Staff Accesses in Facilities with Keycafe’s Key Management System

Large buildings and facilities have lots of rooms and areas where access needs to be carefully controlled to ensure efficient and safe operations. Keycafe’s key exchange system enables large facilities to easily control their staff accesses by providing a complete key storage and management solution. With our custom-built SmartBox alongside our key management software, managing a staff key exchanges and accesses for a facility can be done instantly from anywhere in the world.

Keycafe’s Features for Key Management

Keycafe’s combination of purpose-built hardware and software allows for complete automation and flexible control of keys and accesses. Managers can create ongoing or time-based scheduled key accesses for individual keys, and staff members can pick up and drop off their keys at the SmartBox simply by entering an access code they receive via email or text message. 

Some of Keycafe’s other key management features include:

• Cloud-based key management app that works on mobile and desktop
• Able to instantly create, manage, and revoke accesses from anywhere
• Full log of key pickups and drop-offs
• Photo ID verification to ensure the right person is picking up the keys
• 24/7 multi language support available via phone, email, or chat

Along with these features, our key management software’s API allows for all of Keycafe’s functions to be integrated into your existing software systems. With eight-bin and 26-bin models of the SmartBox base station available, expansion units can be added in order to accommodate even more keys.

Managing Keys and Accesses in Private Buildings and Facilities

Government buildings and research facilities often have areas which are only meant for specific personnel and where access needs to be strictly controlled. Ensuring the right staff members have easy access to the necessary keys is essential, and having a key management system allows staff to always know where the keys are without having to track them down. Keycafe enables staff to deposit keys at the end of the workday so they don’t have the responsibility or liability of holding onto important sets of keys overnight.

Keycafe enables key and access management for:

• Large offices
• Government buildings
• Research facilities
• Manufacturing factories or distribution centres
• Construction sites

Along with managing access to certain areas, distribution centres and construction sites often need to manage the keys for large vehicles like forklifts, bulldozers, and other heavy machinery. Using Keycafe, you can give individual access to approved operators so the right person is always in control of large vehicles and machinery. With our key management software, you can see a full history of key exchanges so you always know who has which set of keys and what time they were picked up or dropped off.

Managing Accesses and Keys in Public Buildings and Facilities

While managing staff accesses in a private building can be challenging, it’s even more challenging when a building or facility also allows members of the public. This means that keys need to be kept even more secure, and misplacing or losing keys can have even greater consequences than in private buildings. Rather than having to pay to get lost keys re-cut and locks changed, Keycafe provides an organised way to store keys at the end of the day, reducing costs and employee liability of holding keys overnight. 

Keycafe helps manage key exchange for public buildings and facilities like:

• Schools and universities
• Hospitals
• Airports
• Hotels & casinos
• Museums
• Shopping centres and malls
• Stadiums and sporting centres

Having an automated and seamless method to manage and exchange keys ensures that staff members don’t need to spend time organising key exchanges, and gives them more time to focus on their job’s important tasks. With Keycafe, any large facility is able to easily manage accesses and key exchanges for their staff members, allowing for more efficient and organised operations while reducing the risk of misplaced keys, key replacement, and relocking costs.

Find out more about our key exchange system on our website.