Manage Real Estate Property Keys with Keycafe’s Enterprise Platform

One of the biggest operational issues when it comes to real estate is the management and exchange of keys between real estate agents for various properties. Rather than keeping the dozens of property keys in a desk drawer, an organised key management system that allows for automated key exchanges can help reduce the time spent managing keys, allowing for more efficient operations. Keycafe’s connected key locker and enterprise platform provide an easy way to store and exchange keys, with the ability to track their movements from any computer or mobile device. 

Benefits of Using Keycafe for Real Estate Companies 

Managing a collection of keys to real estate properties poses a variety of challenges, especially when you have a group of agents that need to pick up and drop off keys throughout the day for viewings. Having an organised and reliable way for real estate agents to drop off their keys for the next agent is crucial, especially if your real estate company doesn’t have a 24/7 front desk for agents to hand their keys in. While it can be tempting to leave real estate agents the responsibility of holding onto and exchanging keys in their own time, this increases the chances of keys getting lost and results in agents using work time to organise key exchanges rather than showing properties to prospective buyers. 

• No more time spent searching for who has the keys or where the keys are
• Set up ongoing key access for employees who need continuous access to keys
• Set up scheduled key access to limit the dates an agent can access keys
• Monitor all key exchanges on the Keycafe dashboard from your desktop or mobile phone
• Reduce the chance of keys being lost or stolen when using traditional lockboxes or other key exchange methods
• Minimise employee and agent liability related to holding onto keys overnight

Keycafe’s connected key locker and enterprise platform provide an easy way to store and exchange keys, and to track their movements from any computer or mobile device.

Key Management Software and Hardware Built for Business

Keycafe’s key management software is purpose-built alongside our SmartBox, and has a variety of features specifically for businesses managing a large amount of keys with multiple users. Keycafe’s key management software can be accessed on desktop, tablet, or mobile phone, with full functionality across all three platforms. This allows businesses to track their keys and to be able to instantly modify or revoke accesses from anywhere.

Some of Keycafe’s other features for companies:

• API so you can directly manage key accesses from your company’s current software systems
• In-house 24/7 multi-language support
• Expandable system that can accommodate any amount of keys
• Ability to custom whitelabel SmartBoxes with your company’s branding

Having a connected key locker with robust key management software allows real estate businesses to always be on top of which agent has which keys, and adjust any agent’s specific accesses at any time from any place. With a connected key locker and key management software like Keycafe, real estate companies are able to streamline their operations and reduce the costs of lost or misplaced keys. 

Find out more about our key exchange system on our website.