How Keycafe Helps Fenced In & Decked Out Manage their Fleet of Vehicles

After running into problems due to keys being left unattended in their vehicles, Fenced In & Decked Out purchased a Keycafe SmartBox and key management software to store and manage their keys. Since then, the business has been able to easily control driver access to its fleet of vehicles, and track its vehicle key movements. Read on to find out how Keycafe has helped Fenced In & Decked Out optimise their workflow and better manage the keys to their fleet of vehicles.

About Fenced In & Decked Out

Fenced in & Decked out is a fencing and decking company based in Lloydminster, Saskatchewan which has helped residential and commercial properties secure their property since 2008. Their team of professionals installs a wide range of permanent fences using safe and professional methods with top quality service and workmanship. 

Fenced In & Decked Out also offers decking installations and snow removal services. From getting a professional deck with a pergola installed to complete snow removal services that feature roof shovelling, sanding, and anti-ice control, Fenced In & Decked Out has you and your home covered. You can find out more about their services on the Fenced In & Decked Out website. 

Why Fenced In & Decked Out Needed a Key Management System

Before using Keycafe, Fenced In & Decked Out had a loose system for managing its vehicle keys with drivers. Unfortunately, this would often result in difficulties when trying to locate where specific keys are to a vehicle, wasting time and slowing down the business’ operations. Along with this, Fenced In & Decked Out suffered an instance where keys were left unattended with a vehicle, resulting in the vehicle being stolen. 

After that incident, Fenced In & Decked Out decided to purchase and use Keycafe’s SmartBox and key management system in order to better organize their vehicle’s keys and avoid the possibility of more costly mistakes happening. With Keycafe, Fenced In & Decked Out’s drivers always know where keys are located when they need to take out a vehicle, and the manager is always aware of which driver is picking up and dropping off keys.  

“Keycafe gives me peace of mind knowing the keys are locked up, and no one can come in and steal trucks easily. It’s a great inventory system to know where your keys are and to give access to your drivers.”

Josh Boyce of Fenced In & Decked Out

How Keycafe Solved Fenced In & Decked Out’s Key Management Problems

With Keycafe, Fenced In & Decked Out have a single and secure location for all of their vehicle keys to be stored by their drivers. The business owner also stores some copies of useful spare keys in case he forgets them at home. With all the keys in one spot, Fenced In & Decked Out’s drivers always know where to pick up keys, and don’t have to deal with coordinating key exchanges with each other, saving time and hassle.

With Keycafe, the business manager is always aware of when key pickups and drop-offs happen thanks to real-time email notifications of who picked up which keys. They’re also able to instantly manage key accesses for drivers from their desktop or mobile device, in case a driver calls in sick and another driver needs to take over. 

Thanks to the email notifications and Keycafe’s log of key pickups and drop-offs that can be checked at any time, meaning that Fenced In & Decked Out’s business manager has a complete log of who picked up which keys at what time. If a driver accidentally closes a key in a bin, with Keycafe the business manager is able to remotely open the key bin from their phone so that operations aren’t slowed down.

More About Keycafe’s Key Management System for Vehicle Fleets and Businesses

A key management system is essential for a variety of businesses, and Keycafe’s connected and automated lockbox and platform makes it easy to optimise operations and have complete control of your keys. Whether you’re in charge of a fleet of vehicles, manage a real estate agency, or need to control accesses in a large facility, Keycafe’s key management system will help you lower risks and costs related to key loss and make your day to day operations more efficient. 

The Keycafe SmartBox (comes in eight-bin and 26-bin models) has backup batteries in case of power outages and is infinitely expandable depending on the amount of keys you’re managing. With our key management software, you can set ongoing access for employees who need continuous access to keys or set scheduled accesses for limited dates and times. You can also automate photo ID verification and real-time photo verification so you always know the right person is picking up keys. 

Find out more about how Keycafe can help your business and contact a sales rep today.