How Keycafe Can Help You Manage Keys in NYC

Managing any number of properties in a bustling city like New York City is a challenge, let alone managing accesses for dozens of properties scattered across the big apple. Keycafe is a purpose-built software for managing keys and accesses, especially helpful for property managers, Airbnb hosts, and enterprises managing large amounts of keys or fobs. Built with intelligent key management in mind for property management companies, Keycafe has built-in security features like photo ID verification and live photo check-in. Whether you’re in Queens, New Jersey, or even the centre of Manhattan, with Keycafe’s desktop and mobile applications you have complete control over who has access and when they have access to your keys.

Manage Property Access with Keycafe

Part of having a dedicated property access management software is being able to manage your accesses at any moment for any situation. Using Keycafe you can create and modify accesses instantly from the desktop app, mobile app, or from your own software thanks to Keycafe’s API integrations. This allows property management companies in New York, Brooklyn, and New Jersey to be prepared for any situation, like if a usual staff member with access is unavailable, you can immediately assign access to another staff member to go pick up the keys.

Thanks to the Keycafe tracking fobs that are attached to keys registered in the Keycafe network, you’ll always know who has accessed your keys and where they accessed them. You can see a full history of key pickups and drop-offs on your Keycafe admin panel, and you’ll receive emails and text messages notifying you the moment someone with access picks up or drops off your keys at a SmartBox location. This allows you to optimise your workforce, as guests or people with access to your keys might drop them off ahead of schedule. Receiving a notification when this happens enables you to send someone to pick up the keys and tidy the property immediately, saving time and making sure you’re ready for the next guest.

Keycafe makes running a property management company much more simple, making keys and access available 24/7 to authorised staff members. This way, keys are never left unattended and access can be easily changed if an employee is away on holiday. By having an intelligent key management system, keys are returned quickly and efficiently since all parties know keys are accountable and trackable. NYC Property managers can even choose to enable photo ID verification and live photo check-in, so they can be sure the right person is accessing their keys. Keycafe key fobs don’t have any identifying information, so if they’re dropped or lost there’s reduced security risk with no immediate identity issue.

Secure Key Exchange Across New York City

Keycafe has installed more than 150 public SmartBoxes around the city of New York. All of Keycafe’s SmartBoxes are in trusted and approved partner locations, and thanks to our partnership with 7-Eleven we’re able to have various locations around NYC open 24 hours a day. By working with shops like 7-Eleven and local cafes to install our SmartBoxes, Keycafe users always know they and their guests are accessing keys in a safe and welcoming environment.

Using our public SmartBoxes to manage your fleet of keys, you’ll also come across a few other unexpected benefits. Thanks to the large amount of SmartBoxes distributed across New York City, it’s often the case that there’s a public SmartBox right closeby to the property which you’re managing access to. By using that SmartBox location to drop off and pick up keys, you’re saving your employees and guests from long trips around the city to go pick up a key from an office, before later having to go all the way back again in order to return the key. Having access to the entire distributed network of SmartBoxes, you can choose to leave keys near public transport stations or parking garages, making it a convenient stop along the way for whoever who needs access.  

Private Network Enterprise Solutions

Keycafe also allows for enterprises to purchase private SmartBoxes. A property management company can install a SmartBox in the lobby of their building, providing a convenient and secure system to control access and track keys. Keycafe’s system lets property managers give access and track keys using the Keycafe mobile app, web app, or through their own company software by using Keycafe’s integrated API. For more information on our enterprise system and private SmartBoxes, visit the enterprise page of our website or email us at enterprise@keycafe.com.